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medical audits & consulting
Setting up and managing an event's medical coverage is a daunting task for any event manager. Getting it right is critical. Getting it wrong can have dire consequences.
SMC has more than 30 years of experience handling the clinical, operational, and logistical details of athletic events. We have developed a vast network of industry experts and a broad understanding of state and federal protocols and compliance requirements.
Some clients have a provider already in place to handle medical coverage of their events. SMC offers medical auditing and consulting in collaboration with a client's existing provider, as well as all event stakeholders. Fees vary depending on many factors, including size of the event, location, and other details. We are happy to discuss these details further in order to provide the appropriate estimate for this service.
How it works
Step 1: Process overview
We will conduct interviews with all stakeholders – including event and medical directors, board of directors if applicable, current medical providers, and other staff – either on-site or by phone to give us an overview of the processes currently in place.
Step 2: Research and review local compliance requirements
We will contact and interview the appropriate local resources including area hospitals, EMS services, as well as, federal and state emergency/safety authorities to identify and asses local compliance requirements, medical protocols, and availability of resources.
Step 3: Review injury and medical statistics from previous events.
Ideally we look for patterns or trends in injury and medical needs from the event's previous 5 years, if available. Our goal is to identify the volume and types of needs, the variables involved (course terrain, weather, etc...) and assess how those needs were handled and whether medical protocols were followed or need to be adjusted.
Step 4: Risk Assessment.
We will identify strengths and weakness of your existing program by mapping data collected against industry best practices, availability and use of local resources, compliance to standards, communication, training, and staffing. Additional details are assessed as needed depending on variable specific to each event.
Step 5: Recommendations & Next Steps.
A written report will be produced in conjunction with a face-to-face or video conference, to discuss recommendations, priorities, and next steps. A question and answer session with all stakeholders is recommended and and SMC will offer further guidance as needed.
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